HUDERA AIVan Sales App with GPS: Track Routes, Invoices and Collections for Your Distribution Team
In distribution companies, much of the selling happens outside the office: a rep in a van visits dozens of customers, writes invoices and collects cash. When all of that lives on paper or in scattered messages, it is hard to know what actually happened today.
What goes wrong with paper tracking?
- No route visibility: you can't tell which customers the rep actually visited, or when.
- Late invoices: paper invoices reach the office a day or more later and are typed in by hand.
- Cash and stock gaps: reconciling what left in the van with what was sold, returned and collected takes time and causes disputes.
What does a van sales app provide?
- GPS-verified visits: every visit is logged with place and time, and the day's route is clear to the manager.
- Invoices at the customer's door: with approved items and prices, sent to the customer directly.
- Van stock: what was loaded, sold and returned, in real time.
- Collections: amounts received are recorded and cash is reconciled at the end of the day.
- Manager dashboard: sales by rep, area and customer, plus overdue balances.
You can try a live demo of the van sales app on the home page. It runs on sample data.
Connecting accounting and WhatsApp
The app connects to your accounting system so invoices are not entered twice, and it can work with an AI employee on WhatsApp that takes customer orders and turns them into clean orders for the rep. Special prices and discounts still need a manager's approval.
How to start
- Start with one rep or one area for a fixed pilot period.
- Prepare the basics: customers, items and prices.
- Train the team: the app runs on a phone and is simple to use.
- Measure invoice entry time and cash and stock gaps before and after, then roll out to the rest of the team.
Frequently asked questions
Does it run on the rep's phone?
Yes, it is designed to be used on a phone during the visit.
Does it track the rep all the time?
It records location at visits and during working hours, according to the policy your company sets.
Does it connect to our accounting system?
It connects to the systems you use where possible, and we agree on the connection in the first session.
Is it suitable for small companies?
Yes, you can start with a few reps and expand.
Can the invoice be customised?
Yes, it carries your company details, and your country's tax-invoice requirements are reviewed with your accountant before go-live.
Related product: VanSales: van sales software with GPS tracking and cloud accounting